SAP Item Category Determination: VOV7, VOV4

What is Item Category?

An item category defines how a line item behaves in sales transaction.

SAP Uses Item category to process a material differently in each sales document type.

e.g.

AFX - It  is inquiry Item category ,it is not relevant for billing.

AGX – It is quotation Item category ,it is not relevant for billing.

TAN – It is standard Item category, it is relevant for billing.

T-code for Define Item category is VOV7.

Step 1)

1.   Enter Tcode VOV7 in Command Bar.
2.   List of Item Category including SAP and User Define Item category.
3.   Click on New Entries Button,for create  Item Category.

Step 2) While you create new Item category , following sections could be filled.

1. Business Data (billing / pricing etc. information).
2. General Control (It determine automatic batch,rounding permission and  order quantity to 1 or not).
3. Transaction Flow( Item screen detail ).
4. Bill of Material (used for variant configuration).
5. Value Contract (for value contract).
6. Service Management (service scenario).
7. Control of resource(resource related billing scenario).

We will enter data in Business Data Section.

Step 3)

1. We are going to create YTA2 (Standard item category)

2. Enter Billing Relevance / Pricing. Check

•      Business Item
•      Sched. Line Allowed
•      Wght
•      Vol. Relevant
•      Credit Active
•      Determine Cost.

Step 4)

Click On Save Button.

A Message "Data Was saved " Displayed.

Item Category Determination

Item category controls the item behavior .e.g. Item category define that item is relevant for Billing or  Pricing.

The item category in the sales document depends on the sales document type and the material.

Item Category Determination is done by T-code –VOV4. There are Many Standard Item Categories provide by SAP, Some of them is below-

Step 1)

1. Enter T-code VOV4 in Command Field.
2. A list of existing item category displayed.
3. To Create a New item category click on New Entries  Button.

Step 2)

To  Create New Item Category ,Enter following data   -

• Sales Doc. type.
• Item cat. group.
• Item category (Default item category,this can be overridden with manual item category value).
• Manual item category (if business demands,we can add manual item category to override default item category).

  Note :    Default item category will be picked up automatically for sales document type in which it's define. Manual Item Category can be used in place of default item category OR we can replace default item category in sales document with  allowed manual item category. e.g. Default item category( YTA2) can be replaced with  Manual item category (TAP,TAQ,TANN).

Step 3)

Click on Save Button.

A Message "Data Was Saved " displayed as below -